Branch Officers and Executive Committee Member-at-Large Roles and Duties
PRESIDENT
To preside at meetings of the NAACP Unit and act as Chair of the Executive Committee.
To appoint the Chair and members of all Committees not otherwise elected by the General Membership or the Executive Committee of the NAACP Unit; except the Chair of the Youth Work Committee of a Branch or State/State Area Conference.
Between meetings of the Executive Committee and the NAACP Unit, to exercise general executive authority on behalf of the NAACP Unit, subject to ratification by the Executive Committee.
To countersign all checks and properly supported requisitions for disbursements from the NAACP Unit Treasury.
To perform such other functions and exercise such further duties as may be voted from time to time by the NAACP Unit or the Executive Committee.
To be an ex-officio member of all committees except, the case of State/State-Area Conferences, Branches and Prison Branches, the Nominating Committee and Election Supervisory Committee, and the case of the State Youth and College Division, the Youth Nominating Committee.
To encourage and assist all Committees m the development of their programs and the performance of their duties.
To recommend, to the Executive Committee, the removal of any Chairperson of a Standing or Special Committees.
ASSISTANT SECRETARY
The duties of the Assistant Secretary shall be:
To perform the duties of the Secretary in his/her absence, unavailability or disability.
The Assistant Secretary may perform specific duties of the Secretary under the supervision of the Secretary
SECRETARY
To act as Secretary of the NAACP Unit and the Executive Committee;
to give members notice of regular meetings and three (3) calendar days notice of special meetings of the NAACP Unit and Executive Committee; to keep full and accurate records of the proceedings of the NAACP Unit and of the Executive Committee and record the same in a minute book or minute books, provided that, in NAACP Units employing paid staff, the responsibility of giving the membership required notice of meetings shall be discharged by said staff under the oversight of the Secretary.
To keep a record of all NAACP Unit members and their dues, provided that wherever paid staff is employed such duties shall be discharged by said staff under the oversight of the Secretary.
To give receipts for all membership fees received and to transmit such fees to the NAACP Unit Treasurer; to send promptly to the Association lists of all membership fees received; and to secure from the Treasurer and forward to the Association that portion of membership fees due to the Association.
To aid, coordinate and integrate the work of the several committees and divisions of the NAACP Unit, provided that wherever an Executive Director is employed such duties shall be discharged by said Executive Director.
To submit reports to the NAACP Unit and the Executive Committee at all regular meetings, or whenever required by either body, covering the status of the NAACP Unit and its activities since the date of the last report;
to submit to the NAACP Unit at its annual meeting an annual report of the status and activities of the NAACP Unit, provided that, where an Executive Director is employed, such duties shall be discharged by said Executive Director. The Director shall forward a copy of all reports, when adopted by the NAACP Unit, to the Association.
To keep the President and CEO of the Association informed of all events affecting the interests of minority groups in the vicinity of the NAACP Unit, and to submit to the Association, whenever required by the Association, a report on NAACP Unit activities, provided that, wherever an Executive Director is employed, such duties shall be discharged by said Executive Director.
In conjunction with the President, to sign requisitions for disbursements from the NAACP Unit Treasury and to maintain a file of receipts and disbursements.
The Secretary shall be an ex-officio member of all committees except the Nominating Committee and the Election Supervisory Committee
VICE-PRESIDENT
To perform all the duties of the President in his/her absence or disability. In case of more than one Vice President, the Vice Presidents shall be designated as first, second, third and so forth and shall perform their duties according to their numerical rank.
In the event of the resignation, removal or death of the President, the Vice President(s) shall automatically ascend to the position of President, according to their numerical rank, for the remainder of the term of the presidency. Any other Vice President(s) shall ascend in the same manner.
TREASURER
To receive all monies of the NAACP Unit and promptly deposit the same in the name of the NAACP Unit in a separate account or accounts in a responsible bank or trust company. No money shall be withdrawn from any account except by check signed by the Treasurer and countersigned by the President.
To act as chief financial officer of the NAACP Unit and chair of the Finance Committee.
To make authorized disbursements upon requisition signed by the Secretary and countersigned by the President. Each requisition shall recite the amount and purpose of the payment requested. Any requisition exceeding one hundred dollars or more in the case of Branches, or twenty-five dollars or more in the case of College Chapters and Youth Councils, must be approved by the Executive Committee before a check therefore is issued. The NAACP Unit bylaws may require that requisitions in smaller amounts be approved by the Executive Committee.
To remit through the Secretary to the Association the proportion of membership fees to which the Association is entitled, as hereinafter provided, within fifteen calendar days after their receipt.
To submit reports to the NAACP Unit and the Executive Committee at all regular meetings, or whenever required by either body, covering the financial condition of the NAACP Unit showing receipts and disbursements and outstanding accounts unpaid since the last report;
to submit an Annual Report to the business of his/her office at the Annual Meeting of the NAACP Unit, to which shall be appended a statement signed by the President and Secretary that all funds by the NAACP Unit have been listed in the Treasurer's report. A copy of all reports by the Treasurer, when adopted by the NAACP Unit, shall be forwarded to the National Office. All NAACP Units shall require the Treasurer to be bonded at the expense of said Unit. Submit year-end financial reports to the National Office on or before March 1.
ASSISTANT TREASURER
The duties of the Assistant Treasurer shall be:
to perform the duties of the Treasurer in his/her absence, unavailability or disability.
The Assistant Treasurer may perform specific duties of the Treasurer under the supervision of the Treasurer.
EXECUTIVE COMMITTEES
a. The Executive Committee shall have general control of the affairs and program of the Unit, subject to the authority of the Unit and the provisions of the Constitution and approved bylaws.
b. The Executive Committee shall render a report, containing the reports of all standing and special committees, at the regular meetings of the Unit and whenever otherwise required.
c. At its first meeting following the election, and at any time during the term of offfice, the Executive Committee shall approve the Unit President’s appointments of Chairpersons of the various Standing Committees as presented by the President.
d. To create special committees as needs arise.
e. To fill all vacancies in Unit offices and on the Executive Committee. f. To decide matters of Unit policy subject to endorsement by the Unit and in accordance with national policy.
g. Appoint, employ and enter into employment arrangements with employees of the Unit subject only to employment procedures and qualifications approved by the National Office.
See Bylaws for further information.